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International Expansion

US Bookkeeping & Payroll

A US return is only as good as the ledger behind it, and a foreign-owned company’s ledger has one job most bookkeepers miss: it has to separate the payments between you and your own company, because those are exactly what Form 5472 reports. We keep the books monthly in dollars, reconcile them to your bank and your payment processors, and run payroll or contractor reporting where you have people being paid in the US.

Start a projectWhat’s included

Scope

What'sincluded

Everything below is in the standard engagement. Anything outside it is agreed in writing before the work starts, never after.

  • Monthly bookkeeping in US dollars, reconciled to bank, Stripe, PayPal and marketplace payouts
  • Owner transactions tracked separately: capital in, draws out, and anything paid on the company’s behalf
  • Chart of accounts built for the US return you will file rather than translated from a Pakistani one
  • Payroll for US employees, with federal and state withholding and the quarterly and annual returns
  • Contractor reporting: W-9 collection and Form 1099-NEC, or W-8BEN with Forms 1042 and 1042-S for foreign payees
  • Sales tax nexus monitored state by state, with registration and filing once a threshold is crossed
  • A year-end pack handed to whoever files the return, or filed by us

Who this is for

Built for three situations

  • US LLCs trading through Stripe
  • Amazon and Shopify sellers
  • Companies paying US staff or contractors

Process

How thisactually runs

  1. Set up

    Chart of accounts built for the entity type and the return it will file, with your bank and payment processor feeds connected so nothing has to be typed in by hand.

  2. Catch up

    Any backlog reconstructed from bank and processor statements back to the start of the tax year, so the first month we close sits on a true opening balance.

  3. Monthly close

    Transactions classified and reconciled, owner transactions flagged as they occur, and a profit and loss and balance sheet issued every month.

  4. Reporting

    Payroll and contractor filings lodged on their due dates, nexus reviewed state by state, and the year-end pack prepared for the tax return.

Deliverables

What you end up holding

  • Monthly profit and loss and balance sheet in US dollars
  • Reconciliation packs for every bank and payment processor account
  • A related-party ledger of every transaction between you and the company
  • Filed payroll returns and issued W-2 or 1099-NEC forms, where payroll runs
  • A year-end pack the tax return is prepared directly from

What we need from you

Documents required

  • Bank statements for all US accounts
  • Stripe, PayPal, Payoneer, Wise and marketplace payout reports
  • Sales invoices and expense receipts for the period
  • W-9 or W-8BEN forms from anyone you pay
  • Payroll records, where you have US employees

Missing something? Tell us anyway. We can usually work around a gap, and it is better to know before we start.

Next step

Tell us your situation and we will scope it.

Talk to us about it

Scope, fee and dates confirmed in writing before anything starts.

Questions

AboutUS Bookkeeping & Payroll

  • Why does it matter which payments came from me personally?

    Because that is what Form 5472 reports. A foreign-owned single-member LLC has to disclose its reportable transactions with its foreign owner, which includes money you put in and money you take out. If the ledger does not separate them, the form cannot be prepared without going back through a year of statements line by line.

  • Do I have to send a 1099 to a contractor in Pakistan?

    Usually not. Form 1099-NEC is for US persons. A foreign contractor gives you a W-8BEN or W-8BEN-E instead, and where the payment is US-source it is reported on Forms 1042 and 1042-S rather than on a 1099. Collecting the right form before you pay is what keeps this simple.

  • What is the 1099 threshold now?

    For payments made from 2026 onward the 1099-NEC and 1099-MISC reporting threshold rises from $600 to $2,000. The obligation to collect a W-9 before you pay does not move with the threshold, so we set that up as part of onboarding any contractor.

  • When do I have to register for sales tax in a state?

    When you cross that state’s economic nexus threshold, which is $100,000 of sales into the state in most of them, sometimes with a 200-transaction alternative. Marketplaces such as Amazon collect and remit on their own sales, so what usually triggers registration is your own website. We track it by state and tell you before you cross rather than after.

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